Set up user roles to control what users can see and access in Lumin.
Lumin uses two types of roles:
Global Roles – apply across all athletes and groups
Group Roles – apply only to a specific group
Global Roles
Global roles can be used to give users access to all athletes in Lumin. Each role provides a different level of access.
Assign Global Roles
Go to Admin → Users
Find the user
Click the three-dots icon
Select Manage Roles
Turn on the required global roles
Changes apply across all groups and athletes.
Notes
You can assign multiple roles
Permissions are combined across roles
Example: A user with both Performance Manager and Medical Manager roles can access both areas
Group-specific Roles
Group-specific Roles scope permissions to a particular group in Lumin, limiting access to athletes in that group. Group roles are more commonly used if your team is divided into age groups or mens/womens groups. This ensures that coaches only have access to the athletes that they need to.
Assign Group Roles (Method 1: From Users)
Go to Admin → Users
Find the user
Click the three-dots icon
Select Manage Roles
Scroll to the Group Roles section
Select a group
Turn on the required role
The role will only apply to that group.
OR
Assign Group Roles (Method 2: From Groups)
Use this method to update multiple users in the same group.
Go to Admin → Groups
Select a group and click Update
Find the user
Click the three-dots icon
Select Manage Roles
Turn on the required roles
Click Save
Enabling Injury and Illness alerts
We have default settings for what roles receive email alerts for wellbeing and medical alerts however you can configure them, see here for more.